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Southwest Island Public Advisory Group
Terms of Reference
Membership
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Teal has invited specific members of local communities (or groups) to participate who were identified
as potentially having interests in the management of TFL 46. As well, Teal advertised for members in
local community newspapers. Ideally membership will include a diverse group of local interested parties,
including representation for a range of interests, including but not limited to the following sectors:
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- Local government
- Local business
- Tourism/ Recreation
- Wildlife/ Fisheries
- Environment
- First Nations
- Labour Force
- Communities
Interested Parties that are unable to participate are provided an opportunity to participate via written
or verbal comments, the Teal website (www.tealjones.com),
attendance as guest speakers or other means as required.
Membership Selection
Original members were selected based on the following criteria:
- Mandate (e.g., interests or positions expressed by the person or group)
- Person or Group's Affiliation with TFL 46
- Person's History with the Group they are representing (e.g., position in the group, length of
membership, etc.)
- Scope of Interest (e.g., international, national, regional, local, specific forest resource values,
how SFMP will potentially impact person or group, etc.)
- History (e.g., describe the person or group in terms of their social, cultural or economic profile,
any past experiences with similar groups, etc.)
- Potential Constraints to Participation (e.g., scheduling constraints, special needs or requirements
for participation, etc.)
Potential future members will be evaluated under the same criteria, and general agreement by existing SIPAG members.
Departing members may recommend replacement members.
If a member misses two consecutive meetings, without prior notice, the member will be considered inactive.
Membership will be evaluated on a regular basis, at a minimum annually. Interested parties representing new
sectors will be invited to join as the need arises.
Roles & Responsibilities of SIPAG Members
The Teal-Jones Group roles & responsibilities include, but are not limited to:
- Providing appropriate resources for SIPAG meetings, including facilities, human resources to organize
meetings, record meeting minutes, facilitator, etc. as required
- Providing information regarding TFL 46, Sustainable Forest Management, the CSA SFM standard and any other
relevant information to all SIPAG members in a format that is readily accessible
- Reviewing and consideration of input and recommendations provided by SIPAG members and other interested
parties in forest management planning and clarifying their decisions to incorporate recommendations (or not)
- Report to SIPAG and other interested parties on how recommendations are addressed in forest management
planning, including any relevant compromises
- Providing meeting minutes for each meeting, detailing topics discussed, positions stated by each member,
any decisions made and how decisions were made
- Providing meeting agendas for each upcoming meeting
- Regularly solicitation of local communities to fill SIPAG membership with interested parties
Active Members roles & responsibilities include, but are not limited to:
- Voluntary, regular attendance at meetings where values relevant to the member (or group that the member represents)
will be discussed
- Notification where a member cannot attend a meeting and providing an alternate representative where the member is
not able to attend a meeting (the member is responsible to provide alternates with relevant background information in order for them to participate effectively)
- Making efforts to educating themselves (and their group) regarding SFM and other forest values or interests
- Sharing relevant background information and knowledge to educate other members regarding member's (or the group
the member represents') positions on forest resource values and objectives
- Providing input, as desired by the member (or group the member represents) in the development and maintenance of
the SFM plan for TFL 46
- Participation in decision making processes to provide recommendations to Teal regarding forest management planning
Facilitator roles & responsibilities include, but are not limited to:
- Ensure that meetings run along the dictated timeframe
- Ensure that meetings focus on agenda topics
- Ensure that all members have an equal opportunity to participate in discussions
- Ensure meetings follow the SIPAG Terms of Reference
- Providing support in summarizing and clarifying issues, recommendations, etc.
- Providing support in resolving disputes
Alternatively a chairperson, who is an active participant within the group, may fulfill the role of facilitator, as
determined by the SIPAG.
Observers roles & responsibilities include, but are not limited to:
- participating in discussions or making presentations only with agreement by SIPAG and Teal
Guest Speakers roles & responsibilities include, but are not limited to:
- Providing technical experience or opinions on relevant subjects, as requested by SIPAG
Conflict of interest
A conflict of interest is defined as "a conflict between a personal interest or obligation and
a public interest or obligation". Members must declare a possible or perceived conflict of interest around any issue.
SIPAG membership will determine if the conflict of interest is real and if that member who has a conflict should refrain
from voting on the issue.
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